Scenic Oaks Property Owners Association 

27000 Hazy Hollow, San Antonio, Texas, 78255

   
Road Plan

July 2021 Update:

Our roads and drainage system continue to deteriorate, and repair expenses continue to increase.

Points of Interest:

  • As a gated neighborhood, we are responsible for the upkeep of our road system.
  • Asphalt roads have an expected lifespan of 15-20 years.
  • The current price of asphalt is roughly $2.00 per square foot.
  • Resurfacing asphalt roads requires tens of thousands of dollars. 

Money Matters

As a gated community, SOPOA is responsible for our road system. Without an increase in operating revenue, we cannot effectively maintain our roads and drainiage system. Our monthly and annual assessments support operating expenses and as expenses increase, our monthly assessments must increase to maintain the level of service to which we are accustomed.

Simple real estate research reveals Scenic Oaks Property Owner Association (SOPOA) annual and quarterly assessments are much lower than comparable neighborhoods. Our assessments are kept as low as possible thanks to volunteer residents who perform the functions provided to most HOAs by expensive external management companies.

Road Plan History

Our self-governing SOPOA benefits from a history of responsible budgeting which has allowed the SOPOA Board to plan periodic major improvements including building the neighborhood clubhouse, and funding major road maintenance projects about every four years. 

In 2018, the SOPOA Board contracted with Civil Engineering Consultants (CEC) to obtain a professional survey of the conditions of our roads, many of them 40 years old and deteriorating at an increasing rate. CEC provided recommendations to help extend the life of our aging roads.

The 2019 proposed two-year plan would have provided SOPOA the ability to balance road maintenance expenses with current operating revenue. Assessment increases require a vote by at least a quorum of SOPOA members. A quorum was not achieved on voting day so there was no vote.

Many members of the Scenic Oaks community believe if more residents had participated in the 2019 vote, the proposed road plan would have passed.

Problem

We are now in a more expensive environment in which our current aging road surfaces will continue to fail before enough funds can be saved to resurface them. We have not yet addressed all the serious issues identified in the CEC report.

The additional funding required for minimal ongoing road maintenance (including patching, crack sealing and applying seal coat) outpaces the ability for our current budget to accrue necessary funds.

Our current alloted annual road budget was expended resurfacing Starling Drive and the cul de sac at Deerview and Limestone Ridge.  

Solution

The best solution for our aging roads is correcting high priority drainage issues and prioritized resurfacing needs.

Increasing the monthly assessment by $20.00 is projected to fund about $150K per year for road maintenance. More annual funding requires a higher monthly assessment. 

Appeal

We are all fortunate to live in this wonderful neighborhood, and we all agreed to the covenants and restrictions required to purchase our homes.

We need to increase the monthly assessment and your input and approval is required. 

Please update your contact information and assist in the governance and upkeep of our neighborhood by participating in monthly meetings and upcoming vote opportunities regarding monthly assessments and restrictions revisions. 


More History

In 2019, the proposed road plan was not voted on due to lack of a quorum (low participation). 


The Scenic Oaks annual and quarterly assessments are much lower than comparable neighborhoods. Our lower assessements meet most of the neighborhood’s routine expenses including 24/7 staff at our entry station. Our assessments are kept as low as possible thanks to a volunteer staff of residents who perform the functions provided to most HOAs by expensive external management companies.

Our self-governing SOPOA has benefitted from a history of financial budgeting which allowed the SOPOA Board to plan periodic major improvements. This effective management funded the Community Cluybhouse, and also has funded major road maintenance projects about every four years. 

In 2018, the SOPOA Board contracted with Civil Engineering Consultants (CEC) to obtain a professional survey of the conditions of our roads, many of them 40 years old and deteriorating at an increasing rate.  At the Board’s request, CEC provided recommendations to help extend the life of our aging roads. SOPOA did not have the funds to implement the best solution for most of our roads, which was to resurface. The recommended actions to extend the life of the road surface were not without significant recurring expense.

The Board proposed to the members a long-term solution to the aging and deteriorating roads. The long term plan was to resurface the roads rather than continue to patch, crack seal and apply seal coat. When complete, this two year plan would provide SOPOA the future ability to complete periodic road maintenance from current operating funds.

The Board believes asking for an assessment specifically for the improvement of our roads is necessary. Our current aging road surfaces will begin to fail before enough funds can be saved to resurface them.  

This is a neighborhood effort to improve all our roads.