The annual general meeting will be Monday, January 9, 2023 at 7:30pm in the Clubhouse. The purpose of the meeting is to elect three Board members and up to six members for the restrictions Committee.
Nominations can be sent to “board@scenicoaks.org” no later than January 4.
The Board and Committees needs your participation, so please consider becoming a member of one of our committees. The best way to address any issue or improvement opportunity is to attend a meeting.
If you are unable to attend, please complete a proxy form for someone in attendance to vote your wishes.
Permits and Forms
Various permits and forms are required for tree trimming, construction and home improvement projects, and vehicle entry tags.
Neighborhood permits and other forms can be found here.
Protected: Restrictions Committee Resources
February Monthly Meeting
Tiger Sanitation Bulk Pickup Program
Contact Update Form
Please update your contact information to help the Entry Station Staff process your visitors and service providers.
Committees & Volunteers
Monthly Meeting Agenda
Standard Monthly Meeting Agenda
The board meets on the second Monday of every month at 7:30pm at the SOPOA Clubhouse building at the entrance to the subdivision.
Standard Agenda for Monthly Meetings
A. Call to order
B. Special Interest
C. Review and approval of minutes.
D. Reports of Officers and Standing Committees.
E. Reports of Special Committees
F. Unfinished Business
G. New Business
H. Adjournment
Board of Directors
Hearing Procedure
The hearing will be informal, without formal rules of evidence, but will be similar to trial
procedure in sequence.
SOPOA shall have the burden of proof, by a preponderance of the evidence, but shall endeavor to present all relevant facts, whether favorable to its position or not. The “jury” shall be the SOPOA Board of Directors. The “judge” shall be the SOPOA President, who may seek input from all persons present on questions of procedure. A decision requires that at least 5 Directors vote for the decision.
Hearing sequence:
Opening statements: All witnesses will swear or affirm to tell the full truth.
SOPOA – Presentation of SOPOA’s position by witnesses, documentation, or otherwise; other Party(ies) shall be able to cross examine witnesses and to see and ask questions about documents and other evidence.
Witnesses can be re-called.
SOPOA rests
Other Party(ies) – Presentation of other Party(ies) position by witnesses, documentation, or otherwise; SOPOA shall be able to cross examine witnesses and to see and ask questions about documents and other evidence.
Witnesses can be re-called.
Other Party(ies) rests
Closing statements-SOPOA, Other Party(ies)
SOPOA Board Decision, which may not be immediate
FAQ – Architectural Review Committee
What kind of home improvement projects require pre-approval by the Architectural Review Committee?
The short answer is almost anything. While there are projects not specifically mentioned in the Bylaws, like solar panels and roofing, the neighborhood roads are at risk any time a contractor brings heavy trucks or equipment onto your property. Having contractors sign the ARC form, along with the homeowner’s builder’s bond, is a reminder to both parties of their need to be careful with our roads.