Scenic Oaks Property Owners Association
Minutes for Annual Meeting: Monday, January 12, 2026
Board members present were:
David Schafer
Eddie Upham
Kristen Grothues
Kennedy Wilson
Curtis Marsh
Jessica Maldonado
Ben Jacobs
Arthur Jennings
7:31pm Meeting called to order
A. President announced that 48 votes were there including 18 Proxies
B. Election of Board members, 3 candidates, 3 positions open
Candidates are Curtis Marsh (returning board member), Kennedy Wilson (returning), & Julie Hoke
C. President moved to approve by acclimation. 100% approved.
D. Election of Restrictions committee: 2 candidates Steve Richards & Mike Riggs were elected by
acclimation. 100% approved.
E. President thanked our volunteers
F. Major events of 2025
Continuing updating of Accounting system: ACH payments & electronic delivery of statements
July 4 th Parade (canceled due to rain / held in club house)
Modernization of website – still in progress
G. Upcoming in 2026
Repaving of roads
Easement Maintenance
Improvement of website
H. Treasurer’s report
- Increased annual dues. Shouldn’t need to increase again anytime soon.
- ACH payments save so much volunteer time & are much more secure than paying via check.
Close to 40% of residents are currently enrolled. - Distributed over $9k to officers at Christmas
I. Restrictions Committee (no representative present)
- The purpose of deed restrictions is to help us maintain a desirable neighborhood.
- Our deed restrictions are “mild” compared to other communities.
- The deed restrictions were amended in 2009 to have a single set for the entire neighborhood.
- We are required to enforce the restrictions. We cannot pick and choose to only enforce the
ones we like. - For us to change our restrictions, we need 60% of attendees/proxies which has historically been
challenging.
J. Oak Wilt Committee - Helen & Leonard completed their first year in this role & learned a lot. 60 permits were
processed for trimming. The committee’s main objective is to curb oak wilt and a main focus is
to ensure all cuts are painted. - They have developed an action plan for 2026 to include streamlining the process.
- A&M Forestry presentation this year was great.
- Purchased another injection system which is currently available
- Residents can email Treetrimming@scenicoaks.org to reach the committee.
- Resident asked about CPS Energy protecting trees and Committee will reach out to the state
arborist for more information.
K. Roads & Bar Ditches - Planning to re-do base & resurface approx. 130’ on Hazy Hollow near the bridge in 2026
- Please contact committee if you have a drainage issue in a bar ditch
- Planning to clean culverts under the roads in 2026 – waiting on drought to end due to the use of
hydrovac equipment
Meeting adjourned at 8:23pm
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MEETING MINUTES
SCENIC OAKS PROPERTY OWNERS ASSOCIATION
DATE: Monday, January 12th
TIME: Following Annual Meeting
IN ATTENDANCE – BOARD MEMBERS
David Schafer
Curtis Marsh
Ben Jacobs
Eddie Upham
Lauren Stackhouse
Kennedy Wilson
Jessica Maldonado
Julie Hoke
Kristen Grotheus
IN ATTENDANCE – GUESTS
Helen Duport
Leonard Tumolo
Jim Butler
Abram Maldonado
1) Meeting called to order 8:28pm
2) December meeting minutes approved
3) Election of Officers by unanimous vote
President: Jessica Maldonado
VP: David Schafer
Secretary: Lauren Stackhouse
Treasurer: Curtis Marsh
4) Reports
Presidents Report: Newsletters sent via email. Curtis Havel is no longer printing
them. Printer will be moved to clubhouse.
Treasurers Report:
i. Presented 2026 budget – approved
ii. Curtis will obtain quote for an independent audit to be included.
Roads & Bar Ditches:
i. Board approved $1,750 expense to clear out & trim trees over house in the
Golfinch to Barn Owl easement.
5) Unfinished Business: None
6) New Business
Julie Hoke was appointed to serve as Communications role on board for 2026
Motion made & passed to change monthly meeting time from 7:30pm to 7:00pm on
the 2 nd Monday of each month.
Will develop committee member guidelines
Meeting Adjourned 9:18pm